Office Assistant

Company: Illinois Department of Children and Family Service
Location: Springfield
Posted on: May 3, 2025

Job Description:

Job Requisition ID: 46777 Position Title: OFFICE ASSISTANT - OPTION 1 Closing Date: 05/14/2025 Agency: Department of Children and Family Services Class Title: OFFICE ASSISTANT - 30010 Skill Option: None Bilingual Option: None Salary: Anticipated Starting Salary $3658 Step 1B/Month; Full Range $3658 - $4695 Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Bargaining Unit Code: RC014 Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Please attach your resume, official transcripts, licenses, along with any other supporting documents. This can be uploaded to MY DOCUMENTS section of your application. This is HIGHLY recommended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number 46777 Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Children's Accounts Unit Clerical Support. Under general supervision, this position will perform a variety of complex, specialized clerical support services requiring familiarity with computer equipment and software utilized by the unit to determine case location and status. The position will maintain the Children's Accounts Unit filing system and retrieve and analyze various computer screens to ascertain the active or inactive status of files. The position will also receive, sort, open, and distribute incoming mail and provide phone coverage. This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department's operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois Essential Functions Serves as Children's Accounts Unit Clerical Support On a daily basis, prepares file inserts, file folder labels, and records retention documents On a weekly basis, utilizes a computer to update the Children's Accounts Unit database with regard to files that have been recently created for pending applications On a quarterly basis, independently determines, based on records retention schedules and the case inactivation date, which files are to be archived Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of high school Requires 1 year of related office experience Conditions of Employment Requires the ability to pass a background check All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Work Hours: Monday - Friday 8:30am - 5:00pm Work Location: 726 S College St, Springfield, Illinois, 62704 Agency Contact: Fisayo Oyadeyi Email: [email removed] Posting Group: Office & Administrative Support; Fiscal, Finance & Procurement; Social Services This position DOES NOT contain Specialized Skills (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the Apply button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com click Application Procedures in the footer of every page of the website. The main form of communication will be through email. Please check your junk mail, spam, or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: [email removed] [email removed] Employment Type: Full Time

Keywords: Illinois Department of Children and Family Service, Peoria , Office Assistant, Administration, Clerical , Springfield, Illinois